Are you facing Overflow issue when the value of one of the accounts exceed or while opening the chart of accounts or also at the time when the balance sheet shows the overflow error in place of the amount. Well, Overflow error in QuickBooks is not a common error. It is a major issue which has been annoying the QuickBooks community in the recent times.
This error is caused mostly when the account balance exceeds a predetermined threshold or in case the company file gets corrupted. This is a more technical issue rather than a generic error unlike the update or network related errors encountered in QuickBooks. To know about the methods to solve Overflow error in QuickBooks Desktop, you need to read this article all the way till the end. You may also get in touch with our error support team, and they will provide you with immediate technical assistance services.
Major causes of the Overflow Error in QuickBooks Desktop
The primary factors due to which this error can be caused are:
- The company account balance field surpasses $9,999,999,999,999.99.
- The company file is corrupted or its specific data is damaged.
- Inventory value surpasses the quantity of the items.
- It could also be evoked by component item in case a conversion of a huge amount on one group item to another large amount is undertaken.
Different Solutions that can help troubleshoot Overflow Error in QuickBooks
The QuickBooks desktop overflow error can be effectively resolved by performing the following solutions:
Solution 1: Rebuild the company file
- Kick start the process by opening the QuickBooks desktop and move to File menu.
- From there, you need go to Utilities and hit on the opt to Rebuild data.
- Here, you need to first take a backup of the company file and once done with that, hit a click on Ok button.
- As the process is done, start the rebuilding process.
Solution 2: Correct any mismatch
When exporting the files to Microsoft Excel, if the program shows any mismatch, the same needs to be fixed as follows:
- If the overflow error was caused by a difference in format, the overflow rows won’t be shown on the error report. Set up the columns so that they show the month and the year.
- Under this process, you need to export your spreadsheet from your system.
- Later head towards, hit a right-click on the export file.
- And then, choose the opt to Open With, and choose Microsoft Excel.
- You now need to open the Search box.
- In the next step, you need to type Overflow and click on the Find Next button.
- Furthermore, open QuickBooks again and make the important changes to the information in the Account, Name, and item fields.
- Lastly, you need to open Microsoft Excel and keep going until there are no more results.
Solution 3: Fix Overflow Issue in group items
The steps are:
- You need to first set the Group Item Quantity to Zero (0) and tap out of the field.
- And then, again enter the exact number of group items.
Solution 4: Limit size of the account balance and fields
One major cause of this error is when the balance surpasses $9,999,999,999,999.99. Fix this by limiting the account balance and filed as follows:
Check your Chart of Accounts
- Begin with, create QuickBooks company file that can be moved.
- After that, move the info to this newly created company file and check your charts of accounts.
- Moreover, you need to choose Chart of Accounts option from the list.
- Followed by, look for the account that has at least 10 billion dollars (10, 000, 000, 000, 000) in it.
Look into your Memorized Reports
- Now get the account balance as low as possible.
- If the problem keeps coming back, proceed as follows.
- Go to the Reports menu to run the report.
- If the new report doesn't have an overflow, take it out and redo the report you remembered.
- In case the Overflow is done, move on to the next step.
Search all fields of all lists that display an amount or total
- In the next step, search through all of the fields and totals in all of the lists. As you go through your lists, you may need to add the items that are no longer used.
- Now from the Lists menu, you need to select the Add/Edit Multiple List Entries.
- And then, choose a field with a dollar amount by clicking Customize Columns and choosing Cost, Price, or something similar. Find Overflow and the right amount, then change it or get rid of it.
- Later head towards, check every access list.
- If you have an updated version of QuickBooks, choose the Edit option, then find Overflow and then hit a click on transactions before searching for list components.
- Once the overflow error message stops showing, you should change the numbers and test them again.
Summing Up!
This discussion unfolded the different troubleshooting techniques to fix the Overflow error in QuickBooks Desktop. If you need any technical help, just give our QuickBooks error support experts a call at the helpline 1-800-761-1787.
